AGENDA

METROPOLITAN TULSA TRANSIT AUTHORITY Board of Trustees Meeting
To Be Held 12:00 noon, Tuesday, December 5, 2017
R.O. Laird Board Room
510 South Rockford Avenue, Tulsa, Oklahoma

Unless otherwise noted, the Board of Trustees may discuss, review and/or possibly take action on any of the items listed on this agenda.

I.       CALL TO ORDER and BOARD MEMBER ROLL CALL II.       INTRODUCTIONS
III.       APPROVAL OF THE October 31, 2017 MEETING MINUTES IV.       PUBLIC COMMENTS
Anyone wishing to comment on an agenda item shall notify the board secretary of their wish to speak, as well as the specific agenda item that they wish to speak about.  Each speaker  will  be  allowed  three  minutes  to  present.    No  person  shall  be  allowed  to comment without registering with the board secretary.

V.       COMMITTEE BUSINESS and REPORTS

A.    Finance/Audit Committee – Marquay Baul

1.   Review and approval of October 2017 Financial Statements—Scott Bosen (Action)

2.   Employee Raises 2018—Scott Bosen (Information)

As part of the FY2018 budget, the board approved of a 2 percent raise for all Tulsa
Transit employees. Those raises will take effect January 1, 2018.

3.   College Fare Program—Ted Rieck (Information)

Staff  is  currently  renegotiating  its  college  fare  program  with  Community  Care College,   Tulsa   Community   College,   and   Spartan   College   of   Aeronautics   & Technology.

 B.    Marketing and Operations Committee—Joe Schulte

1.   Smoking ban DAS/MMS—Julia Butler (Action)

Recommendation:

Approve a smoking ban at both the Denver Avenue Station (DAS) and Memorial Midtown Station (MMS).  Currently, smoking is permitted in designated areas at DAS and MMS.  Staff is recommending that smoking be banned entirely from both stations. The smoking ban is intended to accomplish two goals:  first, the ban will promote a healthier environment for patrons and employees; second, the ban is also intended to help reduce, to some degree, significant transient populations present at DAS and, to a smaller but increasing degree, at MMS.

2.   Insurance Brokerage & Consulting—Jack Van Hooser (Action) Recommendation:
Authorize the General Manager to enter into the first of four one-year option
contracts  with  Gallagher  Risk  Management   and  negotiate  final  terms  and conditions for:
A.     Insurance Brokerage and Consulting Services in an annual amount not to exceed $12,000.
B.     Contract allows for a 10% commission on any new policy lines when the annual premium is more than $10,000. The commission does not apply to insurance policy renewals.

3.   HVAC Services Contractor Option Year 4  —Jack Van Hooser (Action)

Recommendation:

Authorize the General Manager to enter into the fourth and final one-year option contract  with  Mullin  Services,  Inc.  for  the  purchase  of  Heating  &  Air  (HVAC) services for all of Tulsa Transit’s facilities, including the bus terminal stations and to negotiate final terms and conditions.

4.   Holiday Calendar for 2018—Deborah Boudreaux (Action) Recommendation:
Every year, MTTA designates service levels for various holiday periods throughout
the year.  Staff is seeking approval of the attached “holiday” calendar.

5.   Grand Rapids BRT Site Visit—Randy Cloud (Information)

Staff will report on a site visit to Grand Rapids, Michigan which operates a Bus Rapid  Transit  (BRT)  service  similar  to  the  one  being  designed  for  the  Peoria corridor.  The purpose of the visit was to learn from the successes and challenges faced by Grand Rapids in implementing a BRT service.

6.   Comprehensive Operations Analysis (COA) Update—Liann Alfaro (Information)

The COA is progressing with the completion of the system wide on/off counts and the initiation of the analytical part of the project the week of December 4, 2017.

7.   Up-coming procurements –Up-date (Information)

Est. Board Date Good/Service Type Estimated Amt.
January-18 Gen Repair Contractor New RFP Under $100,000
January-18 On Call Consulting Service New RFP Over $100,000
January-18 Paint Booth Heater New IFB Under $100,000
January-18 ADA Eligibility Cert Option Over $100,000
January-18 Bus shelter maintenance Option Under $50,000
1st Q 2018 CNG fuel station maintenance New RFP Under $25,000*
1st Q 2018 Collision avoidance New RFP Under $100,000
1st Q 2018 Electrical/Plumbing New RFP Under $100,000
1st Q 2018 HVAC Units NEW IFB Under $100,000
1st Q 2018 Community Social Service Outreach New RFP Under $50,000
2nd Q 2018 Lift Transportation Services New RFP Over $1million
*May not require board action.

C. Strategic Planning Committee –James Wagner
•   Report on Strategic Planning Retreat—James Wagner (Information)

On  November  8,  the  Board  of  Trustees  held  a  retreat  to  discuss  the  future direction of MTTA.  The meeting was followed by another meeting held November 29.

D.  Executive Committee—Phyllis Joseph

•   Board meeting schedule for 2018—Phyllis Joseph (Action) Recommendation:  Approve of 2018/2019 meeting schedule
VII.     TRUSTEES AND GENERAL MANAGER COMMENTS
Members of the Board of Trustees and the General Manager will have an opportunity to comment on Tulsa Transit, its services and/or other issues related to Tulsa Transit. Action will not be taken by the Board of Trustees on these comments.

VIII.   NEW BUSINESS
Pursuant to the Oklahoma Open Meetings Act, new business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda. Title 25 O.S. sec. 311(A)(9).

IX.        ADJOURN

The next regularly scheduled meeting of the
Tulsa Transit Board of Trustees will be held on

Tuesday January 30, 2018 at 12:00 PM