Unless otherwise noted, the Board of Trustees may discuss, review, and/or possibly take action on any of the items listed on this agenda. Anyone wishing to comment on an agenda item shall notify the board secretary of their wish to speak, as well as the specific agenda item that they wish to speak about. Each speaker will be allowed three minutes to present. No person shall be allowed to comment without registering with the board secretary.
I. CALL TO ORDER
II. BOARD MEMBER ROLL
IV. APPROVAL OF THE JULY 10, 2017 SPECIAL MEETING MINUTES
V. APPROVAL OF THE JULY 14, 2017 SPECIAL MEETING MINUTES
VI. APPROVAL OF THE AUGUST 2, 2017 SPECIAL MEETING MINUTES
VII. CONSENT CALENDAR
The following are consent items, which may be acted upon by the board in a single motion. If any member of the Board wishes to discuss consent calendar item, that item will be pulled for further discussion and potential action.
VIII. BUSINESS AND REPORTS
A. Bus Shelter Expansion Program – Sharon King Davis
B. Approval of Peoria BRT Branding – Littlefield Agency
Recommendation: Review and approve Peoria BRT branding (logo and buses).
C. Approval of Peoria BRT Preliminary Station Design – Brian Comer, HNTB
Recommendation: Review and approve Peoria BRT preliminary station design.
D. FY17 Financial Report – Scott Bosen
Recommendation: Review and approve the FY18 Financial Statement Summary
E. Discussion and Possible Award of Increased D&O Policy Limits
Recommendation: Discuss options for increasing the Directors and Officers Liability Policy and, if desired, authorize the General Manager to increase the limits on the D&O policy to coverage of $1,000,000 with $10,000 retention for company reimbursement and $150,000 retention for company/entity liability at an annual cost of $80,221.
F. Award of Contract for ITS Project – Richard Young
Recommendation: Authorize the General Manager to enter into a three-year operating agreement with ETA Transit Systems to provide an Intelligent Transit System (ITS), including a GPS Tracking System and Automated Passenger Counters (APCs) for a fee not to exceed $187,400 in the first year, $64,800 in each of the subsequent years, and to negotiate final terms and conditions.
G. Award of Janitorial Services Contract – Randy Cloud
Recommendation: Authorize the General Manager to enter into a one-year agreement with four one-year options with Economy Janitorial Services to provide janitorial services for a fee not to exceed $115,000 per year in the first year and to negotiate final terms and conditions.
H. Election of Chair and Vice Chair
Discuss and possible vote to elect Board Chair and Vice Chair.
I. Committee Appointments
Discuss and possible Chair appointment of members for standing committees (Finance/Budget;
Operating/Marketing; Executive) and any special committees (Strategic Planning; Personnel).
J. By Laws
Discuss and possible vote to approve revisions and reaffirm By-Laws.
K. Employment Agreement for General Manger
Discuss and possible vote on employment terms or revised employment agreement with Ted Rieck for the General Manager position, and possible vote to go into executive session to discuss same.
Title O.S. SEC. 307(B)(1).
IX. TRUSTEES AND GENERAL MANAGER COMMENTS
Members of the Board of Trustees and the General Manager will have an opportunity to comment on Tulsa Transit, its services and/or other issues related to Tulsa Transit. Action will not be taken by the Board of Trustees on these comments.
X. NEW BUSINESS
Pursuant to the Oklahoma Open Meetings Act, new business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda. Title 25 O.S. sec. 311(A)(9).
The next regularly scheduled meeting of the
Tulsa Transit Board of Trustees will be held on
Tuesday, September 26, 2017 at 12: