Unless otherwise noted, the Board of Trustees may discuss, review and/or possibly take action on any of the items listed on this agenda.
I. CALL TO ORDER and BOARD MEMBER ROLL CALL II. INTRODUCTIONS
III. APPROVAL OF THE SEPTEMBER 26, 2017 MEETING MINUTES
IV. PUBLIC COMMENTS
Anyone wishing to comment on an agenda item shall notify the board secretary of their wish to speak, as well as the specific agenda item that they wish to speak about. Each speaker will be allowed three minutes to present. No person shall be allowed to comment without registering with the board secretary.
V. COMMITTEE BUSINESS and REPORTS
A. Finance/Audit Committee – Marquay Baul
1. Review and approval of September 2017 Financial Statements—Scott Bosen
2. Review 5-year Financial Projection for Board Retreat—Ted Rieck
B. Marketing and Operations Committee—Joe Schulte
1. Janitorial Services—Jack Van Hooser (Action)
Recommendation: Authorize the General Manager to enter into a one-year open ended contract, with four option years, with Economy Janitorial for the purchase of janitorial services for all of Tulsa Transit’s facilities, including the bus terminal stations and to negotiate final terms and conditions.
2. On-Call Planning, Technology, and Management Analysis Services RFP —
Ted Rieck (Information)
MTTA is anticipating issuing a Request for Proposals from firms to provide On- Call Planning, Technology, and Management Analysis Services (On-Call Services). The purpose of the RFP is to provide MTTA with the services of one or more professional transportation consultant(s) to provide short notice and “as-needed” services relating to transit planning, financial analysis, grants preparation and management, management consulting, as well as governmental compliance assistance. All on call services will be initiated and governed by task orders with work to be completed in a timely and professional manner. Task orders will contain a defined scope of work, the consultant’s proposal, and firm costs as established by pre-determined hourly rates and eligible reimbursed costs.
3. Advertising Policy—Ted Rieck (Action)
Recommendation: Approve of an advertisement policy to be applied to the sale of advertisement on Tulsa Transit’s buses, shelters, benches, and other facilities. The sale of advertisement provides an opportunity for businesses and organizations to reach audiences in the Tulsa metropolitan area, as well as an opportunity for Tulsa Transit to enhance its operating revenues. Tulsa Transit currently contracts with a third-party advertiser to sell and produce the advertisements. A few years ago, Tulsa Transit developed advertising guidelines to regulate appropriate subject matter for the advertisements. The guidelines have been applied since their development. The guidelines need to be approved by the Board of Trustees.
4. Bus advertising presentation—Ryan Myers of Transit Advertising, Inc. (Information)
Ryan Myers, owner of Transit Advertising, Inc. will make a presentation regarding the trends in Tulsa Transit advertising sales.
5. Other up coming procurements—Jack Van Hooser (Information)
Est. Board Date Good/Service Type Estimated Amt.
December 2017 Trapeze EAM Software Upgrade Sole Source Over $100,000
December 2017 HVAC services Option Under $50,000
December 2017 Insurance Brokerage Option Under $50,000
January 2018 Gen Repair Contractor New RFP Under $100,000
January 2018 ADA Eligibility Cert Option Over $100,000
January 2018 Bus shelter maintenance Option Under $50,000
1st Q 2018 CNG fuel station maintenance New RFP Under $25,000*
1st Q 2018 Collision avoidance New RFP Under $100,000
1st Q 2018 On Call Services New RFP Under $100,000
2nd Q 2018 Lift Transportation Services New RFP Over $1million
*May not require board action.
C. Strategic Planning Committee –James Wagner
Board Retreat Preparation—Darita Huckabee (Information)
VII. TRUSTEES AND GENERAL MANAGER COMMENTS
Members of the Board of Trustees and the General Manager will have an opportunity to comment on Tulsa Transit, its services and/or other issues related to Tulsa Transit. Action will not be taken by the Board of Trustees on these comments.
VIII. NEW BUSINESS
Pursuant to the Oklahoma Open Meetings Act, new business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda. Title 25 O.S. sec. 311(A)(9).
The next regularly scheduled meeting of the
Tulsa Transit Board of Trustees will be held on
Tuesday December 5, 2017 at 12:00 PM